Examination Rule and Regulation

EXAMINATION RULES AND REGULATIONS


General Guidelines

Examination means any activity required by the academic board of the polytechnic in the evaluation of students in a programme of study to which these rules and regulations apply.
  1. In order to be admitted to any examination, a student must have been registered for the course to be examined and must have fulfilled all the polytechnic’s requirements concerning registration fee or any other rules and, regulations as may be issued by the academic board. He/she must have also fulfilled all departmental requirements regarding attendance, satisfactory completion of any course work, practicaIs or assignments, projects and any other relevant requirement.
  2. The standards necessary to satisfy examination requirements shall be determined from time to time by the academic board of the polytechnic.
  3. Any student who is absent from an examination without a reason acceptable to the academic board shall be deemed to have failed in that particular examination misreading of the examination time table shall not be accepted as a satisfactory explanation for the absence.
  4. Any candidate who on account of illness is absent from a semester examination may be permitted by the academic board to present himself for such examination at a future date provided that:

    1. The illness has been reported to the Registrar through the candidate’s Head of Department before the conduct of the examination(s); or
    2. The candidate has been examined by the appropriate polytechnic medical or nursing officer before the examination(s) and a medical report submitted to the Registrar for subsequent consideration by academic board; or
    3. An evidence of hospitalization signed by an appropriate medical officer is submitted to the Registrar through the candidate’s Head of Department for consideration by the academic board.

Responsibilities of Supervisors and Invigilators


1. Schedule of duties of supervisors:

  1. He/she shall sign and collect the answer booklets and other materials from the academic secretary at least 30 minutes before the start of the examination.
  2. He/she shall endorse all the answer booklets before giving to the students.
  3. He/she shall dictate all the examination preambles such as searching the candidates, seating arraignment, numbering of seats etc.
  4. He/she shall Visit and supervise all the rooms in which. The examination for which he/she is supervising are taking place.
  5. He/she shall be responsible for writing the report of any examination malpractice and, or any of unruly behaviour to the chairman of Exams and Time-Table Committee (ETTC).
  6. He/she shall notify the exams committee of any absenteeism on the part of invigilator for immediate remedial action.
  7. He/she shall assemble the students answer scripts at the exams, and submit same to the Head of Department of the course department or to the exams officer where the former cannot be easily reached.
  8. He/she shall write report on the exam(s) which shall include the number of students that write each paper etc. and submit to the ETTC. .

2. Schedule of duties of an invigilator:


  1. He/she shall be present at the venues of exams at least 30 minutes before the examination.
  2. He/she shall enforce all examination preambles ‘initiated by the supervisor (e.g. numbering of seats, searching and seating arrangement) before the commencement of the exams.
  3. He/she shall bring to the notice of the supervisor all cases of examination malpractice in written form.
  4. He/she shall ensure that no candidate leaves the hail to the lavatory unescorted.
  5. He/she shall be moving around the exams hall occasionally for close monitoring of the entire student in the hail.
  6. He/she should avoid engaging in any other activity that can distract his/her attention from the students e.g. reading, marking etc. in the exams hail.
  7. He/she should ensure that disqualified students do not write examination.
  8. He/she shall be responsible in carrying out any other assignment as maybe directed by the supervisor.

Examination Instruction to Students


The following instructions shall form the ‘Code of Conduct” for all students before, during and after all examinations or class tests conducted in the polytechnic. The infringement of any of these instructions shall be construed as an examination malpractice, and the offender shall be appropriately punished by the academic board.

  1. A candidate shall be ¡n the examination venue at least thirty (30) minutes before the scheduled time of the examination and shall be seated at the appropriate numbered seat.
  2. A candidate may be admitted up to thirty (30) minutes after the commencement of the examination but he shall not be allowed extra time. After this time, shall not be allowed in for the examination.
  3. A candidate must sign the attendance form at the commencement of the examination and countersign the form when submitting his script to the invigilator before leaving the hall.
  4. Candidates must hand their scripts to the invigilator when leaving the examination room.
  5. A student shall bring his/her examination card and/or identity card to each examination and display it at a prominent position on his desk.
  6. During an examination no student shall speak to any other student except where essential, to the invigilator only. Any form of noise or disturbance is an offence.
  7. No book, printed paper or written document or unauthorized aid may be taken into an examination room by any student, except as maybe stated in the instructions contained in the examination paper.
  8. The use of scrap paper is not permitted. All rough works must be done in the answer books not in question paper and should be crossed neatly through, or in supplementary answer books which must be submitted to the invigilator.
  9. No candidate is allowed to carry any had-bag brief-case, GSM, Handsets, any electronics device that can store or receive information etc. into the examination room.
  10. A student must not, during an examination, directly or indirectly give assistance to any other student or permit any other student to copy from, or otherwise use, his papers. Similarly, a student must not accept assistance from any other student or use any other student’s paper.
  11. A student shall write his extermination number (not his name) distinctly at the top of the cover of every answer book, on each page of the answer booklet.
  12. At the end of the time allotted, each student shall stop writing when instructed to do so and gather his script together, ready for collection by the invigilator.
  13. Except for the printed question paper, a student should not remove from the examination room or mutilate any paper or other material supplied.

Guidelines On The Duties/Limitation Of Security Personnel Assigned For Examination Duty


a. The details of the extract as follows:

  1. The security officer shall provide list of its personnel to be assigned for an examination to the ETTC chairman.
  2. The assigned security personnel shall undergo a briefing session by the ETTC a week before examination.
  3. They should be properly kitted and put on identification tags to be provided by ETTC.
  4. They should be at their duty post, thirty minutes (30) before commencement of an examination.
  5. They are to accompany any student that wants to ease him/herself.
  6. The security officer/personnel may obtain photocopy of any exhibit only from the examination supervisor their own records.
  7. They should remain outside the examination halls/theatres.
  8. They should not stand in for any invigilator1 where necessary the invigilator should call the attention of his/her colleague.
  9. They should not handle examination materials nor help in bringing additional materials from exams and records office.
  10. They should not check student identification/Control cards.
  11. They should only call the attention of invigilators/supervisors for any suspicion or malpractice discovered.
FORT NOTE:
(a) Cases of impersonation and other related abnormalities shall be handed-over to the security office for appropriate action. (b) The board may decide on the fate of earring security personnel.

EXAMINATION OFFENCES AND PENALTIES

a. Examination offence is construed as irregularities, violations of or infringements on examination rules and regulations (as may be defined by the academic board) before, during or after the conduct of examination. b. The invigilator is required to make a written report on each case of examination malpractice offence or irregularity immediately after the examination to the supervisor to endorse by filling the appropriate form. Thereafter, the supervisor shall forward to the chairman, exams and timetable committee on the same day, who shall in turn forward the report together with his observations to the Rector within 24 hours. c. The examination number, the course involve and a detailed, description of the irregularity as well as all the evidence(s) on the incident shall be included in the report to be submitted to the Rector.

S/NO OFFENCE PENALTIES
1 Taking .written scripts into the examination hall. Withdrawal
2 Gaining access to or having pre-knowledge of any set examination questions before the examination period. Withdrawal
3 Using any inscriptions on desk, ruler, palm, paper, etc. that are relevant to the examination in question. Withdrawal
4 Giving or receiving any aid to or from a student to facilitate cheating in answering any set of examination questions during an examination. Withdrawal
5 Case of impersonation in an examination Withdrawal
6 Obstructing an invigilator or other examination official while performing his/her duties and, for causing harm physically. Withdrawal
7 Refusal to be searched for clearance from suspicion of malpractice and/or refusing to sign examination malpractice report form or to make statements. Withdrawal
8 Destroying evidence exhibits by chewing or other means. Withdrawal
9 Possession of unauthorized prepared notes tracings books relevant to the paper being taken. Withdrawal
10 Found with any mobile phone (GSM) or similar device in examination hall. Suspension for one semester.
11 Found with mobile phone (GSM) or similar device with stored or transmitted relevant information on the examination being taken. Withdrawal
12 Established evidence of plagiarism discovered by an examiner during marking. Carryover of the course for N D / H N D courses. . Repeat of academic semester for Pre-ND
13 Taking any examination after having been barred due to non-eligibility. Cancellation of Paper
14 Writing on question paper during an examination. Cancellation of paper
15 Irresponsible conduct of students after their final examination. Repeat Semester
16 Any other examination offence detected during examination but not indicated ¡n The foregoing offences. Academic Board to decide penalty